Provider Guide

This guide is for physicians, PAs, and NPs using AIER Schedule. Your scheduler builds the roster; you view your shifts, sync them to your calendar, request swaps, and submit time-off — all from one place.

1. Open the invite link from your scheduler (or go to aierschedule.org and sign in with your work email).
2. Set a password or use Google / passkey sign-in.
3. You'll land on My schedule.

1. Open My schedule → Sync calendar.
2. Copy the private iCal URL.
3. Add it as a subscribed calendar in Apple Calendar, Google Calendar, or Outlook.
4. Every publish and swap will update your calendar automatically.

Tip: The URL is private to you. If you ever share it accidentally, tap Regenerate to invalidate the old one.

• My schedule — your assigned shifts by day, week, or month.
• Schedule — the whole department view (read-only for providers).
• Tap any shift to see start/end time, location, and colleagues on that shift.

1. Open Requests and click New swap request.
2. Pick the shift you want to give up and a colleague to swap with; add a note.
3. Your scheduler and the other provider both get notified.

• My requests — submit vacation, education, or personal days.
• Preferences — mark preferred / avoided shift types and weekdays.
• Preferences are considered by the AI builder and by your scheduler when manually assigning.

• You'll get an email when the schedule is published or when a swap involves you.
• In-app browser push notifications are on the roadmap and not yet available.

Your calendar URL is private and revocable. Your preferences and time-off notes are visible only to your scheduler and org admin — never to other providers.

• Calendar not updating → re-copy the iCal URL from My schedule → Sync calendar.
• Missing shift → check with your scheduler; a re-publish is needed for you to see edits.
• Can't sign in → use Reset password on the sign-in page or contact your scheduler for a re-invite.